VOYAGE MANAGEMENT

1. Title of the project:  Voyage Management
2. Abstract of the project:

The Main Objective of this System is to design a system to maintain considerable information on the employees, their passports, the Visa/Work-Permit related information for working employees in any corporate office.

            As part of the development process the members of the staff of the company are required to undertake trips to various parts of the globe. The visits may be for business or operational purposes. In this, the company is assisted by one of its departments- the Voyage. The travel desk assists the company in the following

Areas:

            1. Passport applications.

            2. Visa/Work-permit applications.

            3. Visa/Work-Permit Related Information.

            4. Travel and accommodation in foreign countries.

            5. Correspondence and liaison with foreign embassies/High Commissions.

            6. Administration of the travel policy of the Company.

The system (Voyage) maintains considerable information on the employees, their passports, the Visa/Work-permit related information, travel information, extensions etc.

     3. EXISTING SYSTEM:

The Voyage is required to maintain considerable information on the employees, their passports, the Visa/Work-permit related information, travel information, extensions etc.  Presently these are maintained in Microsoft Excel form, in a standalone mode. 

   4. PROPOSED SYSTEM:

The development of this new system contains the following activities,.

·         User Friendliness is provided in the application with various controls provided by system Rich User Interface.

·         The system makes the overall project management much easier and flexible.

·         It can be accessed over the Intranet.

·         The employee information can be stored in centralized database which can be maintained by the system.

·         This can give the good security for user information because data is not in client machine.

·         Authentication is provided for this application only registered Users can access.

·         The automated system will provide to the employees for reliable services.

·         The speed and accuracy of this system will improve more and more.

5. Modules in the project are:

The Modules involved are

1.    Administrator

2.    Company Employees

3.    Visa Processing

4.    Country Information

5.    Travelling

6.    Reports

7.    Authentication

            Administration

            Administration is the chief of the Voyage Management. He can have all the privileges to do anything in this system. Administrator can register new employees, departments into the system.  Admin can keep track team employees and their performance.  He can find the vacancy position other countries called as outsourcing. Administrator is only having the authority to select employees to send for outsourcing.  He can provide necessary arrangements to the employees who are going for outsourcing.

Company Employees

            Employees are working for the company in this country or outsource to other country.  Whenever an employee wants to go for outsourcing he needs to provide his complete documents like education qualifications, passport, identification details etc.  After completion of visa processing he can move from here to destination country.  Before going to outsourcing he knows the details of his work location, work environment, technologies etc... If he doesn’t have any passport, he can provide necessary documents for applying the passport.

Visa Processing

             The major issue starts here, because the company must provide a visa to the employees which are going for outsourcing.  The visa processing is different dependents upon various countries.  For every visa processing the company must provide employee complete information like passport details, work location, work permission, no of days, work type, salary details, experience of the employee etc. whenever the visa processing is complete then only the employee is ready to went for other countries.

Country Information

            Before going to outsourcing an employee must know the details of the country which want to work there.  This system provides maximum information to the employees which country they need to go.  The major information goes to food habits, hotel details, vehicles transportation, office environment, office timings, currency details, etc. 

Travelling: While going to the other countries the system provides the complete information of mode of travelling also. The major part goes to flight information, which country he is going, is there any direct flight is there, ticket conformed or not, executive or economy class, and seat details.  After that the system provide vehicle from airport to his accommodation hotel room also.  

6. Requirements:

Hardware Requirements:

·         PIV 2.8 GHz Processor and Above

·         RAM 512MB and Above

·         HDD 40 GB Hard Disk Space and Above

Software Requirements:

• WINDOWS OS (XP / 2000 / 200 Server / 2003 Server)
• Visual Studio .Net 2008 Enterprise Edition
• Internet Information Server 5.0 (IIS)
• Visual Studio .Net Framework (Minimal for Deployment)   version 3.5                        
• SQL Server 2005 Enterprise Edition