RECORD TRACKER

1.    Title of the project:  Record Tracker

2.    Abstract of the project:

This project is aimed at developing an online application to providing a computer-based record tracker. The system is an online application that can be accessed throughout the world as well with proper login provided. This system can be used as an application to manage the personal details on the Internet and manage all records data entered in the project, provide admin, operator and employee details. In this project the all the record data will be entered with unique record id’s. Through that id the operator and the employee can get the information regarding that. The admin and the operator and the employee he/she can able to communicate through email using the mail service system. Through this project one can easily track the record when he is registered user and if he knows the record id.

The software is fully integrated with CRM (Customer Relationship Management) as well as CMS (Content Management System) solution and developed in a manner that is easily manageable, time saving and relieving one from manual works.

PURPOSE OF THE PROJECT

There are many hospitals which are providing services in several specializations to people. Some are providing services in all specializations. In order to cater the accounting and administration requirements of the hospitals, a generic solution need to be developed. For this purpose we developed this project.

3.    EXISTING SYSTEM

·         The existing system is manual system. Needs to be converted into automated system.

·         Waiting time is more to give order.

·         No proper coordination between doctors, patients and Administrator.

·         Fewer Users - Friendly.

·         Accuracy not guaranteed.

·         Not in reach of distant users.

4. PROPOSED SYSTEM

The development of the new system contains the following activities, which try to automate the entire process keeping in view of the database integration approach.

1.    User friendliness is provided in the application with various controls.

2.    The system makes the overall project management much easier and flexible.

3.    There is no risk of data mismanagement at any level while the project development is under process.

4.    It provides high level of security with different level of authentication.

5. MODULES

The system after careful analysis has been identified to be presented with the following modules:

The modules involved are:                       

     Following are the modules related to Record Tracker:- 

Ø  Admin

Ø  Operator

Ø  Employee

Admin Module:

  This is the prime module of the project. Admin only the head operator of this project. Admin manage all operator and employee records. Admin can search records based on record id, employee id, based on role. This module has one sub module as manage mails, in this manage mails module the admin can have inbox, Outbox, compose mail, home. Finally he can get reports of all employees based on record id’s.

Operator Module:

This module is the second module of this project. In this module also same functionalities like admin, but he can get only employee details, mails, reports, etc. Operator also have inbox, outbox, compose mail, etc in manage mails. The mails sent by the admin can visible in his inbox. In this module the operator can change his password also.

Employee Module:

This module is the third module of this project. In this module the employee can get all record details, employee details .The employee can also send mails, check mails, etc. The employee can also change his password .Each employee can have his own id’s and each record has unique record id’s .By using id’s only the admin and the operator can communicate with employee module.

6.    Requirements:

Software Specification:

            Operating System Server: Windows XP or later

            Database Server: Microsoft SQL Server-2005

            Client: Microsoft Internet Explorer

            Tools: Microsoft Visual Studio .Net-2008

            User Interface: Asp.Net with Ajax

            Code Behind: C#.Net

Hardware Specification:

Processor: Intel Pentium or More

Ram:  512 MB Ram

Hard Disk: PC with 20GB

Quality Controller

1.  Title of the project: Quality Controller (ISO 9001 Certifications)

2.   Abstract of the project:

This project is mainly developed for the Management division of Quality Control Sector. The Quality Controller is designed to automate the work process in an ISO 9000 certificate-issuing agency. The project keeps track of various activities, like the auditors associated, their affiliations, organizational data, certification information, and surveillance information. This project also generated various reports like: monthly/yearly wise, auditor wise, organization wise, surveillance wise, Quotation wise etc.

PURPOSE OF THE PROJECT

The requirements in this document describe a single product to be referred to as the Quality Controller.  It is intended to automate the work process (from client making an enquiry to maintaining ISO 9000 certificate information) in a ISO 9000 certificate issuing agency. Functionality required to support this need is outlined in reference 1. The certificate issuing agency must be able to manage clients information through enquiry, quotation, audits, certificates issued and RMS managers must also be able to maintain other supporting data (e.g. RMS users).

3. EXISTING SYSTEM

·         The current system is a manual one where in the company maintains all the information in the form of records. There by collecting necessary information with require a manual search in the record(s).

·          Transfer of information between different sections of the enterprise is in the form of documents or letters. Drafting letters will take time. 

·         Selection of a person for a task is done by manually approaching the person and confirming the availability of the person.

·         Due to mismanagement the work is delayed to later date than the due date.

·         Unavailability of proper information to different levels of employees within the firm.

4. PROPOSED SYSTEM

·         The information of the entire firm will be maintained at a centralized data base any changes made by the other departs are known to the higher or lower departments instantly.

·         Provide Interactive interface through which a user can interact with different areas of application easily

·         Deploy the application on a single system and make is available on all the systems within the network, thereby reducing the maintenance cost of software.

5.   MODULES

The entire project is divided into six main modules. They are: 

·         Enquiry

·         Quotation

·         Audit info/surveillance

·         Auditors

·         Reports

·         Administration

Enquiry: Enquiry Module is the initial module where the user is provided with three possible options. They are:

·   Browse,

·   Create and

·   Modify.

Quotation: Quotation module strictly deals with the quotation involved with the enquiry. This module has mainly four options in the form. They are:

·   Browse

·   Create

·   Modify

·   Approve.

Audits: Audits are the module, which deals with the Auditing details of the Enquiries. Once the user clicks the “Module Audits” a form with Enquiry No / Company Name / Quotation No / Certificate No with the buttons Search and cancel is displayed. Once the user fills Enquiry No / Company Name /Quotation No / Certificate No then search Enquiries will be displayed according to the search criteria with a button “File Info”. Once the User clicks the button “File Info” then the complete filed Information of that Enquiry is being displayed with a button “Audit Info”. Once the user clicks on the “Audit Info” button then the complete audit Information regarding that Enquiry is displayed.

Auditors: Auditors Module is the fourth module where the user is provided with three possible options. They are:

·   Browse,

·   Create and

·   Modify.

Reports: This project also generated various reports like: monthly/yearly wise, auditor wise, organization wise, surveillance wise, Quotation wise etc.

Administration: Once the User clicks on the Admin Module, then the module is being displayed with all the registered users in this System. The Entire Module Administration is provided with 8 options. They are

·   Users

·   Accreditation Body

·   Certificate

·   Audit

·   Audit Frequency

·   Auditor

·   Communication

·   Feedback

6.   Requirements:

·   Hardware requirements:

Number	Description
1	PC with 2 GB hard-disk and 256 MB RAM

·   Software requirements:

Number	Description
1	Windows 2000/ XP/ or Higher with MS-office
2.	MS-SQL server2000/2005
3.	Ms-Visual Studio .Net 2005
4.	Ms-Internet Explorer