Greyhound Fleet Manager

             To develop a feature rich web solution for a typical transportation department of a particular manufacturing company in a typical software development environment.

1. Title of the project:  Greyhound Fleet Manager

2. Abstract:

The ‘Greyhound Fleet Manager’ keeps track the information about the Vehicles, Maintenance, Repair, Parts, Employees, Location and Vendors. It also keeps track the maintenance performed for different vehicles which are used for transportation.

The super users of the system are the ‘ADMIN’ and the ‘MANAGERS’ of the different departments allocated by the admin. The admin may be the owner of the transportation organization or the manager of transportation department of a particular manufacturing company.

If any other vehicle is added to the fleet which already exists for the organization/department the details of the vehicle is added. The details includes whether it is a new one or taken any loan/lease. Any employee is newly appointed or the existing employee is taken off both the details are maintained including their personal details and profession details.

The details of the maintenance that are being performed such as repairs/services and to be performed are also maintained. The maintenance to be performed can also be scheduled for each type of vehicles. The details of the parts/inventory used for the vehicles are maintained. The reorder level and the reorder quantity are predefined for each particular type of part.

The Vendors or suppliers of the vehicles, parts and performs maintenance required for the vehicles. The particulars of the various vendors are maintained in this system.

 3. Existing System:

Ø  Managing huge Fleet information manually is a tedious and error prone task.

Ø  In order to schedule vehicles as well as staff, we the scheduler should not how many vehicles are there on board and available for allocation.

Ø  Keeping track of repair information is a must as some times vehicles might be referred for insurance.

Ø  All these thing can not be achieved in existing system.

 4. Proposed System:

Ø  In order to avoid the limitations in the existing system, the current system is being developed.

Ø  All vehicle details will be automated along with the staff information.

Ø  Scheduling of trips and repair information is being fully automated to overcome chaos in the system.

 5. Features:

           The Functionalities provided by the Project are as follows.

·         Vehicle information management

·         Fuel tracking management

·         Repairing information management

·         Parts maintenance

·         Employee information management

 6. Modules:

The application comprises the following major modules.

·         User Authentication

·         Vehicle

·         Inventory

·         Employee information

·         Maintenance

User Authentication:

• This Modules involves Administrator operations, involves with vehicles registration, create users (employees), and authenticating the Employees. Administrator maintains the entire project.

Vehicle Module:

•         Adding vehicles and/or equipment is a simple process and doesn’t require a wealth of information.

•         As long as we have the year, make, model, current Mi/Km/Hr and the base information, that is all you need.

•         We can add a vehicle with the most basic information.

Employee Information:

•         The application will keep track of many details include Employee number, Name, personal information, License Information.

•         It also allows you to edit your Employee Information. Under this module there will be facility to add, delete, Modify the information regarding Employee.

Maintenance Module:

•         This module keeps track of the maintenance information.

Inventory Module:

Generate the following Reports:

Fleet General Information

Cost summary

PM Service

Maintenance Service (Last Performed)

Repair Maintenance

Part Inventory

Part Reorder

Vendor

Employee General Details

 7. Requirements:

·         Hardware requirements:

Content	Description
HDD	20 GB Min 40 GB Recommended
RAM	1 GB Min 2 GB Recommended

·         Software requirements:

Content	Description
OS	Windows XP with SP2 or Windows Vista
Database	MS-SQL server 2005
Technologies	ASP.NET with VB.NET
IDE	Ms-Visual Studio .Net 2008
Browser	IE