Knowledge Management System

1.     Title of the project: Knowledge Management System

2.     Abstract of the project:

Knowledge Management (KM) refers to a range of practices used by organizations to identify, create, represent, and distribute knowledge for reuse, awareness and learning across the organization. Knowledge Management programs are typically tied to organizational objectives and are intended to lead to the achievement of specific outcomes such as shared intelligence, improved performance, competitive advantage, or higher levels of innovation. Here we are looking at developing an online intranet knowledge management system that is of importance to either an organization or an educational institute. The system (KMS) is an Intranet based application that can be accessed throughout the institute or a specified group or department. This system can be used as a knowledge/information management system for the institute. Students/Staff logging in should be able to upload any kind of educational information. Students/staff logging in may also access/search any information put up by others. KMS should facilitate knowledge sharing from the grass root level like project teams to departments to the entire college.

User Features

·         A user should be able to register giving basic information.

·         Login to the system and change the password (if required) after logging in.

·         Post documents/information and edit/delete his contributions.

·         Access/ Search documents/information posted by others (only read access).

·         Rate the content posted by others.

·         Search information by different parameters – rating/key words/relevance/category

Admin Features

An admin login should be present who can read as well as delete any irrelevant posts by the members

Reports

The following reports can be generated. You can implement more reports which you think can be useful.

·         List of members in the system and the number of contributions made by them.

·         Number of Contributions by category and type.

Features:

• There should be well defined categories under which one can post information
• KMS should support posting information under these categories.
• KMS should support uploading of word / pdf / excel / ppt documents under the categories
• There should be a Search feature and the results should be displayed in a very effective way.

Acronyms:

·         Generic Technology Keywords: Databases, User Interface, Programming

·         Specific Technology Keywords: ASP.Net, C#.Net, MS SQL Server

·         Project Type Keywords: Analysis, Design, Implementation, Testing

·         SDLC Keywords: Presentation, Business, Data Access Layers

3. Existing System:

Ø  Cannot Upload and Download the latest updates.

Ø  No use of Web Services and Remoting.

Ø  Risk of mismanagement and of data when the project is under development.

Ø  Less Security.

Ø  No proper coordination between different Applications and Users.

Ø  Fewer Users - Friendly.

4. Proposed System:

            The development of the new system contains the following activities, which try to automate the entire process keeping in view of the database integration approach.

Ø  User friendliness is provided in the application with various controls.

Ø  The system makes the overall project management much easier and flexible.

Ø  Readily upload the latest updates, allows user to download the alerts by clicking the URL.

Ø  There is no risk of data mismanagement at any level while the project development is under process.

Ø  It provides high level of security with different level of authentication.

5. Modules: 

·         Administration

·         Users(Students, Staff)

·         Public Users

·         Documents

·         Reports

·         Authentication

Administrator:-

In this module the Administrator has the privileges to add all the Users (Students of Staff),Document Type and delete any documents which was posted by user. He can search all the info about the Documents and Users. He can read as well as delete any irrelevant posts by the members.

Users:-

A user should be able to register giving basic information. Login to the system and change the password (if required) after logging in. Post documents/information and edit/delete his contributions. Access/ Search documents/information posted by others (only read access).Search information by different parameters – rating/key words/relevance/category In this module User can add and update his own documents. User means either student or staff. To upload any document user has to be registered.

Public User:-

In this module public user can search the documents and download any document that he wants without any authentication. He does not have any privileges to modify or delete any document.

Documents:-

In this module all the document which are added by any user will be inserted.

Reports:-

The following reports can be generated. You can implement more reports which you think can be useful.

·         List of members in the system and the number of contributions made by them.

·         Number of Contributions by category and type

Authentication:-

This module contains all the information about the authenticated user. User without his username and password can’t enter into the login, if he is only the authenticated user then he can enter to his login and he can see the his details and his document details.

6. Requirements:

·         Hardware requirements:

Number	Description
1	PC with 2 GB hard-disk and 256 MB RAM

·         Software requirements:

Number	Description
1	Windows 2000/ XP/ or Higher with MS-office
2.	MS-SQL server2000/2005
3.	Ms-Visual Studio .Net 2005
4.	Ms-Internet Explorer

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