Travel Bill Tracking System

              Travel Bill Tracking System

Existing System

In the existing system billing of the employer traveling is done manually.      

Time Consuming: - As this system needs lots of manpower and as papers will be moving from one place to another manually, lots of time is consumed. So time constraints maintenance is very difficult.
Less Security: - As these records move from place to department      the security provided to the data is very less. As this is manually done the data cannot be very accurate. Even there can be chance that intermediate person can leak the proposals.
Billing cannot be done round the clock: - As this is entirely manual work the billing should be available round the clock and from any place to any place.but this is not possible with the manual system.
Updating of database is done only after Billing: - As this is a manual process only after the uploading is completed the database is updated with all the details.
Progress of Traveling bill not known instantaneously: - In this process as the database is not updated time 10 time, the progress of the travel billing is hard to know and 10 get details instantaneously can be forgotten.

Proposed System

In this we discuss about the proposed Travel bill tracking System.
General Description Of Inputs & Outputs:
          The system will be getting the employee information, employee traveling information, category information different type of reports.
Fully Automated System: - Our proposed system is an automated format of the above Slated paper based work. Here the entire process is computerized thus by reducing the man power and the entire manual work.

Fast and Accurate: - As this is automated system and fully computerized    so it is far more fast and accurate than manual work.
Data security: - In our system the data is updated in database time 10 time and data is nor sent via any paper work so data is secured as only the administrator has the access to the database and no one else can modify the database,
Availability of system round the clock: - As this is an automated system, system is available all the time, so no need for the official availability so no delays in work. The process continues automatically does not need to wait for anyone to keep the proposal.
Continuous updating of database: -
             Database is updated from time to time after each effect on the proposal. So data is more accurate and perfect as all the updations are done simultaneously as the process.
Instantaneous retrieval of data: -
               As the database is update from time to time the data can he retrieved at any time.
Generation of reports for decision-making: -
                     In our project we generate reports so that the higher officials can know the progress of the proposal placed and thus by also take the important decisions regarding the proposal handling.

How does it work?

This document is one that describes the requirements of the system. In this system mainly new employee information, employee traveling   information   from  place  to place  by the type of travel, cost of particular traveling ,different type of reports.

Problem Specifications

Further Drawbacks of the Existing System

The following are the drawbacks of the existing System.

·        It is more time consuming.

·        It includes wastage of man power

·        It includes wastage of money.

·        It is not secured.

So in order to overcome all these limitations and to meet all their requirements the    current process is replaced with this application.

Requirement Specifications

 

INTRODUCTION

Purpose

The purpose of this document is to display all the external requirements for the “Travel Bill Tracking System”.  The main objective of preparing this document is to give a   detailed description   of   the   analysis   and requirements for the system to be automated and this will be a guide in the other phase. The purpose of “Travel Bill Tracking System ” to provide the Traveling bill process in an electronic form, using the Internet.

Scope

             This document is meant for use by the developers and will be the basis for developing the final delivered system. The requirement changes to the document can be made due to changes in the client needs, change in technology etc.

Developers Responsibilities Overview

1)     Developing the system, which meets the SRS and solving all the requirements of the system?

2)     Demonstrating the system and installing the system at client's location after the acceptance testing is successful.

3)     Submitting the required user manual describing the system interfaces to work on it and also the documents of the system.

4)     Conducting any user training that might be needed for using the system.

5)     Maintaining the system for a period of one year after installation.        

Performance Requirements

Performance is measured in terms of reports generated according to the requirements.

HARDWARE AND SOFTWARE REQUIREMENTS

HARDWARE REQUIREMENTS                              

PROCESSOR       :   Intel 2.0 GHz or above

HARD DISK        :   80 GB

RAM                     : 512 MB RAM.

   SOFTWARE REQUIREMENTS

OPERATING SYSTEM             : WINDOWS XP with SP2. 

LANGUAGE (FRONT END)   : JAVA (JDK1.5/1.6)

SERVER                                     : APACHE TOMCAT 5.5/6.0

WEB TECHNOLOGY              : HTML, JAVASCRIPT, CSS.

DATABASE (BACK END)        : ORACLE 10G.

ARCHITECTURE                      : 3-TIER ARCHITECTUR