Client Server Based Live Meeting

This project is mainly developed for the communication of Employees of organization located at different locations. The project entitled “Live Meeting” set of platform for the project leaders and administrator to send messages to keep constant interaction with the programmers.

In the proposed system is the administrator can sit at his system and communicate with the project leaders, programmers and can also maintain the login time, logout time. He can chat about the project going on with both the programmers and project leaders. This project also maintains offline messages. The administrator sees the IP address of the system of project leader/programmer he is interested and chat with the people .The project leader gives the instant report about the project to the administrator.

Through this Communication System, Whenever user logs-in into the system then login time is recorded in the administrator’s system automatically. This project makes the most of the tedious and mundane deskwork to minimize. This facilitates the user to concentrate more on the project and less on the managing of these tasks.

The software is fully integrated with CRM (Customer Relationship Management) as well as CMS (Content Management System) solution and developed in a manner that is easily manageable, time saving and relieving one from manual works.  

The proposed system maintains…

·         Frequent interaction between the administrator and the project leaders/programmers.

·         Automatically recording the login time/logout time of the user.

·         Maintaining on line and offline Messages and Message View

·         Employee Hierarchical

3. EXISTING SYSTEM

      The existing system is manual system. Needs to be converted into automated system. Risk of mismanagement of data. Less Security. No proper coordination between different Applications and Users. Fewer Users - Friendly. Accuracy not guaranteed. Not in reach of distant users. Communication between users through phone or manually.

      The existing system users are using third party public mail services for communication. Using public domains are not supposed for employee communication.

      Anonymous user can be allowed like these public domains.  It is critical to share their information like this environment. Some organizations are using manual system. In the manual system the data can be stored and transferred in the form of disk drives or paper.

      Semi automated systems are connected through LAN but they are using data in local systems like Ms-Access or MS-Excel etc. In local data base there is no Option for data security and data integrity.

4. PROPOSED SYSTEM

The development of the new system contains the following activities, which try to automate the entire process keeping in view of the database integration approach.

User friendliness is provided in the application with various controls. The system makes the overall project management much easier and flexible. There is no risk of data mismanagement at any level while the project development is under process. It provides high level of security with different level of authentication. Users from any part of the world can make use of the system. New system will process accurate results. New system will be much better in performance as compared to existing one.

The proposed system is having frequent interaction between administrator and the project members by using email and chat modules.

5. MODULES:

The modules involved are:                       

1.        Online Chat Module:

·         Registered members are allowed to chat with other registered members. Member needs to be authenticated before entering to chat window. Chatting feature is available in 2 ways :

a.    (Single Mode) where 1 member can chat with another member.

b.    (Group Mode) where n members can chat with each other.

2.        Member registration Module:

·         Member can register and sign in here. For registration, member has to provide personal details, address details, employment details, account details and they have to agree with policies.

·         Member can sign in by providing their account details (Username and password).

3.        Sending and Receiving mails:

·         By making use of this module, Members can send/receive/view mails. Many features have been provided to members so that they can 1) manage (view/ edit/ delete) their mails, 2) forward mails, 3) send attachments, 4) send group mail, manage mails in folders etc.

4.        Integrated Security Module:

·         This module is made is provide security features to the application.

5.        Admin Module:

·         Admin is a super user and hence responsible for a) Site Maintenance, b) Members Management, c) Mails management and d) Generate various reports.

Entities Involved in the Project:

1)    Users

2)    Roles

3)    Mail Message

4)    Chat Message

5)    Message Status

Users: Users are employees of the organization. Users are involved in chatting & sending messages.

Roles: Roles are used to classify different types of Users such as Admin, Project managers, Team Leaders, Software Engineers etc.

Mail Message: A Mail Message is used to handle messages sent by users. This will be saved in user’s mailbox.

Chat Message: A Chat Message is sent & received by users in chatting. This message will lose after chatting.

Message Status: Message Status tells status of mail message such as Read, Unread, and Deleted etc.

6. Requirements:

·   Hardware requirements:

Number	Description
1	PC with 2 GB hard-disk and 256 MB RAM

·   Software requirements:

Number	Description
1	Windows 2000/ XP/ or Higher with MS-office
2.	MS-SQL server2000/2005
3.	Ms-Visual Studio .Net 2005
4.	Ms-Internet Explorer