Automobile Store and Service Center

  This project is aimed at developing a the System Module that offers the best data management technology available to automate job scheduling, estimating, repair orders, invoices, reporting and marketing. Not only does it keep a running record of each individual repair but it provides all of the financial and marketing information needed to run a profitable automotive service business. 

This system can be used as an application for the Automobile Store and Service Management Company to manage the product information and customer information. Customer logging should be able to upload the information of the customer.

Purpose:

This project is aimed at developing the Automobile Store and Service Centre. The system is an online application that can be accessed throughout the organization and outside customers as well with proper login provided, which will give better service to the customers.

Scope:

This system can be used as an application for the Automobile Store and Service Management Company to manage the product information and customer information. Customer logging should be able to upload the information of the customer.

Overview:

 Overall description consists of background of the entire specific requirement. It also gives explanation about actor and function which is used. It gives explanation about architecture diagram and it also gives what we are assumed and dependencies. It also support specific requirement and also it support functional requirement, supplementary requirement other than actor which is used. It also gives index and appendices. It also gives explanation about any doubt and queries. 

Modules:

Admin users - Has full access to all the modules of this system. Responsible for the accounting of all cash collections and remittances. Prepares and submits also Daily Deposit Reports, petty cash replenishment, and Cashier’s Accountability Report.

Reports:

All frequently used reports at the click of a button

All reports can be previewed, printed, exported to Excel/Word etc., or can be faxed or emailed

Normal users – Has restricted access. i.e., Normal users have access to some of the modules only i.e. user can see the price list of all products and can purchase online.

User Interface:

Soothing Graphical User Interface with Context Sensitive Help

Totally Menu Driven, with Keyboard Shortcuts for frequently used forms

All reports for specified period selected using calendar

Existing System:

The Existing system is a manual system, which is not maintained at Centralized databases i.e. in manual excel sheet forms it’s a very slow process. And maintaining all the records in systems database which makes it very difficult to access and retrieve data from the system database. If they want any record they cannot easily search all the records as they need to find for the particular record in the entire database it takes lots of time. It doesn’t provide multiple user accessibility and also has no different user privileges. So the system is not accessible for all the employees of the organization at the same instance and it is very slow in access.

Limitations in Existing System

·        There is complete manual system in entering customers data and handling it.

·        There is no centralized database maintenance

·        There is no easy access to the particular customers record

·        The employee cannot easily navigate through the database

Proposed System:

The Proposed system is a computerized system but which is maintained at Centralized databases i.e. in automated forms it’s a very fast process. And maintaining all the records in online systems database which makes it very easy to access and retrieve data from the database. If they want any record they can easily search all the records. It provides multiple user accessibility and also has different user privileges. So the system is accessible for all the employees of the organization.

Advantages over Existing System

·        It is completely automated system in handling the customers database

·        This system provides centralized database maintenance

·        This system provides easy access to the particular customers record

·        This system provides employee to easily navigate through the database

Authentication

Functional Description

·        Login to the system through the first page of the application.

·        Change the password after login to the application.

·        See his/her details and change it.

·        Help from the system.

Functions                     

·        User interface for the administrator.

·        Web based interface for the customers to retrieve information.

·        Handling Validations.

·        Tracing the updations in market.

Maintenance

Functional Description

The Following Functional Components are supported by the system:

ü In order to add and edit customers company listing, User needs to ensure have the correct rights. The way to do this is to issue customer with a password, which must be sent to a valid email address. So user has to complete the following information.

·        Contact Name

·        Email

·        Telephone

·        Company Name

·        Website

Functions

ü Service Vehicles For Sale

ü Automobile Service Center

ü Auto service station

ü Automobile Garages

ü Automobile service centre

ü Automobile servicing

ü Automobiles - Garages/Service Centers

HARDWARE AND SOFTWARE REQUIREMENTS

HARDWARE REQUIREMENTS                              

PROCESSOR    :  Intel 2.0 GHz or above

HARD DISK     :  80 GB

RAM                 :    512 MB RAM.

   SOFTWARE REQUIREMENTS

OPERATING SYSTEM                     : WINDOWS XP with SP2. 

LANGUAGE (FRONT END)   : JAVA (JDK1.5/1.6)

SERVER                                     : APACHE TOMCAT 5.5/6.0

WEB TECHNOLOGY              : HTML, JAVASCRIPT, CSS.

DATABASE (BACK END)        : MS-ACCESS

ARCHITECTURE                      : 3-TIER ARCHITECTURE.