Current examination system provides less
scope for justified evaluation because it takes handwriting into consideration
while evaluation, which is an extrinsic parameter. At the same time current
system provides minimum security to the answer sheets of the student from
illegitimate modifications. So the proposing Electronic Descriptive Examination
Management System is a computerized way of conducting present day paper-based
descriptive examinations in a university.
Proposed
system allows the students to type the answers in the space provided for
each question. When students submit the exam, system automatically collects all
the questions and corresponding answers into a file and converts it into PDF
and then uploads it to the server by encrypting the person-specific details.
Staff related to corresponding subject can only access these answer sheets for
evaluation and allots marks base on the performance.
Students can view their answer script and marks obtained
for each question, when the results are announced. It improves transparency and
credibility on the examination system. It will minimize the utilization of
manpower to great extent.
Present system
conducts the exam manually where the student has to write the exams on the
paper with a pen. Answer sheets of all the students will be handed over to the
invigilator. The invigilator will submit the bundle to the university. There
the concerned staff will do evaluation of the papers. The person who evaluated
the paper has to sign on the paper indicating that he himself has evaluated the
paper. After evaluating marks are allotted to the student basing on his
performance and then feed into the system.
PROBLEM DEFINITION
In this current system entire examination process is being
conducted manually where there is a lot of scope for security threats, improper
evaluation. This system places lot of burden over students in writing their
exam, staff in evaluating the answers and entering the marks separately in the
system. It requires lot of man power to conduct the exam. . It provides less security to the answer
sheets of the students from third party manipulations. As mentioned earlier, it
takes extrinsic parameters like handwriting, presentation into consideration
for evaluation. It provides less transparency to the students from the
evaluation process. It also requires lot of man power for conducting the exams.
PROPOSED SOLUTION
Electronic descriptive examination managing system is a
computerized way of conducting present day paper-based descriptive examinations
in a university by providing much user-friendliness to students, staff and
administrator.
Every student has to submit his user-id, password, and
course, year of study, branch, and subject-code details before taking the exam.
After entering into the system he can answer to the question paper in the text
boxes provided to him under each question. After writing the exam, the student
has to submit the test to the server. To protect the answer sheet from
illegitimate modifications, the system converts it into pdf before storing in
the server. Depending on the subject code, answer sheets belonging to a
particular subject are automatically uploaded to corresponding staff’s user.
Staff member who is going to correct this particular subject can access these
answer sheets by logging into his account. After evaluating the paper, marks
are allotted for each answer depending on his performance. These marks will be
entered into the database by the staff after correcting the paper. This newly
proposed system provides better security, transparency and reduces the cost of
conducting the examinations.
EXISTING
SYSTEM
Present
system conducts the exam manually where the student has to write the exams on
the paper with a pen. Answer sheets of all the students will be handed over to
the invigilator. The invigilator will submit the bundle to the university.
There evaluation of the papers will be done by the concerned staff. The person
who evaluated the paper has to sign on the paper indicating that he himself has
evaluated the paper. After evaluating marks are allotted to the student basing
on his performance. After marks are allotted they are displayed to the
students.
Merits and Demerits of the
existing system
Merits:
1.
The present system is applicable
to any type of descriptive examination.
2.
No need of having any computer
knowledge to write the exam.
3.
No chances of arising any
technical problems during the process of writing, evaluating the exam.
4.
This existing system is
familiar to all the actors of the system for the long time, so it is easy to
conduct exam in this pattern.
5.
Evaluator can mark the
mistakes done by the student on answer paper with red ink so that he can easily
understand why he has reduced the marks for the answer written by the student
when he review the answer sheet.
Demerits:
1.
It provides less security to
the answer sheets from third party manipulations.
2.
It is costly process which
requires resources like pens, papers and lot of man power to maintain security
to the answer sheets.
3.
It is bit difficult to handle
because it involves entering marks on answer-sheet as well as in database
separately thereby increasing the redundancy of work.
4.
Existing pattern of
examination doesn’t provide ideal justice in evaluating the answer of the student,
because it implicitly gives priority to hand writing of the student which
should not be taken into the consideration.
PROPOSED
SYSTEM
Electronic descriptive examination managing system is a
computerized way of conducting present day paper-based descriptive examinations
in a university by providing much user-friendliness to students, staff,
invigilators and administrator. Every student has to submit his userid, course,
year of study, branch, and subject-code details before taking the exam. After
entering into the system he can answer to the question paper. He has to answer
the question paper in the text area provided to him for each question. After
writing the exam, the student has to upload answered document to the server. To
protect the answer sheet from illegitimate modifications, we have to convert it
into pdf before storing in the server. Depending on the subject code, answer
sheets belonging to a particular subject are automatically uploaded to
corresponding staff’s user. Staff member who is going to correct this
particular subject can access these answer sheets by logging into his account.
After evaluating the paper, marks are allotted for each answer depending on his
performance. These marks will be entered into the database by the staff after correcting
the paper. Invigilator after writing the exam gives the feedback about the
examination process, which will be collected by staff when he logged into the
system. In the evaluation process, staff after need to input marks obtained for
each question irrespective of choice, the system automatically chooses answers
with highest marks into account thereby reducing burden on the staff.
Administrator maintains the system in order to allot require resources for
achieving the functionality.
The Stakeholders of the System
are:
1.
student
2.
staff
3.
invigilator
4.
administrator
FUNCTIONS OF
STAKEHOLDERS
1. Student: He is one of the important stake-holder of
the system. He uses the system for writing exams and also to view the results
a. Writing the exam: He
can take the exam by just signing into the system. He has to answer the
questions in the text area provided to him by clicking any question from the
question paper.
b. Uploading the answer
paper: After writing the examination he has to
submit the exam. After submitting the exam, it will be stored in the database.
The student has to submit the answer sheet with in the time provided to him. If
he is unable to submit the answer sheet with in time, we remove edit privilege
of the answer sheet. Within the grace time he has to submit the answered
document. Otherwise paper is not considered.
c. Viewing the results:
Student has the privilege of viewing the results after writing the exam.
2. Staff: Staff member is also an active user of the
system who uses the system to evaluate papers and to allot marks.
a. Evaluating the answer papers:
Staff related to concerned subject can evaluate the answer sheets by logging
into their account. Prior to that we decode the students Hall Ticket number to
hide person specific information of the student, thereby improving the
security.
b. Allotting marks:
After evaluation of paper, he just submits the marks allotted to the student to
the database.
c. Viewing Marks:
He can have quick glance to the marks of all students who take the exam in that
instance.
d. Updating Marks:
He also has a privilege of changing marks allotted to the students.
e. View Attendance:
He can view the attendance details of the examination.
2. Administrator:
He is the person who enjoys all privileges over the system. He can delete/add
students and staff. He can also perform many privileged activities like setting
model of question paper, loading question papers etc.
a. Update Student details: He
can add, delete, view, change details of the student.
b. Update Staff details: He
can also add, delete, view, change details of the student.
c. Update Invigilator Details: He also assigns and removes invigilators to the
examinations by giving them special user-id and password.
d. Load question paper: He
loads the question paper into the database before the examination for any
subject, for any course by submitting course, branch, year and subject details.
3. Invigilator:
He authenticates the exam process by providing the feed back on the examination
to the administrator. Basing on his feed back necessary action will be taken by
the administrator.
a. Feedback on Absentees: Submits
the user-id's of all those students who keep absent for the particular exam
b. Feedback on Debarred
candidates: Submits user-id's of those students who
got debarred on the basis of violation of examination rules by coping the exam.
c. Feedback on Technical
problems: Submits the user-id's of those students who
are unable to take the exam due to technical problems occurred during the
process of examination.
MERITS AND DEMERITS
Merits:
1.
It is well secured pattern of
conducting examinations, because once the student submits the exam no body has
a right to change the content of the paper.
2.
It also protects the answer
sheets by hiding them from others except administrator and the concerned staff.
3.
It is very easy to handle the
exams using this system because it reduces man power, cost, and burden to all
the stakeholders in handling the examinations.
4.
It doesn’t take unnecessary
parameters like handwriting into consideration in allotting marks to the
student, thereby providing efficiency in evaluating the paper.
5.
It reduces the redundancy of
work to great extent.
6.
It also provides security and
justice in evaluating the answer-sheets by encoding the hall ticket number so
that the evaluator can not know to whom this paper belongs.
7.
It provides good
user-friendliness to students in writing the examinations, staff in evaluating
the examinations, administrator in changing the settings of the system.
8.
It allows administrator to
change the question paper model, staff, students and loading question paper
into the database with less burden.
Demerits:
1.
It is not that much convenient
to the students in the beginning unless they are well familiar with the
computer usage.
2.
In this pattern evaluating the
paper for the second, third time involves same complexity as the first time
because the mistakes encountered during first evaluation are not stored for
reference.
HARDWARE AND SOFTWARE REQUIREMENTS
HARDWARE REQUIREMENTS
PROCESSOR : Intel
2.0 GHz or above
HARD
DISK : 80 GB
RAM : 512
MB RAM.
SOFTWARE REQUIREMENTS
OPERATING
SYSTEM : WINDOWS XP with SP2.
LANGUAGE (FRONT END) : JAVA (JDK1.5/1.6)
SERVER : APACHE TOMCAT 5.5/6.0
WEB TECHNOLOGY : HTML, JAVASCRIPT, CSS.
DATABASE (BACK END) : ORACLE 10G.
ARCHITECTURE : 3-TIER ARCHITECTURE.
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